A Unique Student Identifier (USI) is a reference number made up of numbers and letters that gives students access to their USI account. A USI will allow an individual’s USI account to be linked to the National Vocational Education and Training (VET) Data Collection allowing an individual to see all of their training results from all providers including all completed training units and qualifications.
A student needs a USI when enrolling or re-enrolling in nationally recognised training from 1 January 2015. This includes if the student is enrolling for the first time, for example, if they are studying at TAFE or with a private training organisation, completing an apprenticeship or skill set, certificate or diploma course. It also applies to students continuing or completing (re-enrolling) training, including nationally recognised training undertaken in secondary school.
- Prior to enrolment, learners will be asked to provide their USI. If they do not have a USI, Ultimate Institute will apply on their behalf after getting their consent. For details on USI, visit www.usi.gov.au.
- Ultimate Institute will check all USIs provided by learners against the USI on-line register. If this is unable to be performed automatically through the electronic student record system, Ultimate Institute will undertake a manual search by logging onto their USI system portal.
- All learner records using the USI will be stored in a secure location. This includes records stored in the electronic students management system and is undertaken by the provider of that service, and hard copy records stored in the Logitrain Institute’s office. Hard copy records are stored in a locked filing cabinet. Access is granted by the CEO to the Administration Manager and the Training Manager; and other trusted staff as determined by the CEO.
- All electronic records are backed-up on external servers or portable off-site hard-drives. Where possible, hard copy records are scanned and stored electronically.